Purchasing from the Work Order: Here's How It Works
You know the moment. You're at a customer's site, the heating boiler is down, and you know exactly what you need. But the part isn't in your van. So, you have to call your supplier, wait in line, check stock availability, and meanwhile, the customer is waiting. Or you drive back to the shop to pick it up, which costs valuable time.
This scenario probably sounds familiar. The traditional way of purchasing costs you hours every day. Phone calls, waiting, driving back — it all adds up. And by the end of the day, you're left with a mountain of paperwork on top of that.
That's why purchasing from the work order is such a game changer. You see what you need, order it directly, and get back to work.
What is Purchasing from the Work Order?
When we talk about purchasing from the work order, we mean: ordering directly from connected suppliers while you’re working on your work order. No separate phone call, no separate system, no extra steps. Everything happens in one place.
Imagine this: you open the work order for a service visit to radiators. You see that a thermostat knob needs replacing. Instead of calling, you just scroll to the purchasing module in the same app. You search for the part, check if it’s in stock with the supplier, and place the order. Within seconds, it’s on its way to your van or to the customer — if you prefer, it can even be sent directly to the customer’s address.
This is exactly what the purchasing feature in Sederor enables. No interruptions, no extra actions, just keep doing what you do best: working as a professional.
How Does It Work in Practice?
The process is simpler than you might think. Here’s how it works:
Step 1: Open the Work Order
You already have the work order open for the visit. In it, you see all the information you need: what needs to be done, what materials are required, and what the situation is on-site.
Step 2: Go to Ordering
In the work order, there’s a button that takes you directly to the ordering screen. You don’t have to switch between different apps or programs.
Step 3: Choose the Part
You select the part you need. The connected suppliers display their stock and prices, so you can see what’s available right away.
Step 4: Confirm the Order
You confirm the order with a click of a button. The part is sent to your chosen address — whether that’s your van, your warehouse, or directly to the customer.
And that’s it. No waiting in line, no phone calls, no inquiries. Everything happens in the time it takes to fill out a form.
Which Suppliers Are Connected?
A purchasing module is only as good as the suppliers it includes. That’s why Sederor partners with over ten reliable wholesalers and suppliers in the installation industry. Brands you know and trust, with a wide range of parts for heating, plumbing, ventilation, and electrical work.
The exact partners may change from time to time, but you can count on:
- Large national wholesalers with a location near your work area
- Specialists in specific product groups like heating elements or heat pumps
- Suppliers with fast delivery, often within 24 hours
Because the system is directly linked to the inventory systems of these suppliers, you always see up-to-date stock information. No more surprises that something “should be in stock” only to find out it’s not when you arrive.
Benefits: Why This Saves Time
Let’s be honest: it’s not about making administration fun. It’s about time and money. And that’s where purchasing from the work order really pays off.
No More Phone Calls
The average phone order takes you twenty minutes. Waiting in line, explaining your request, waiting for someone to check, and then placing the order. Those twenty minutes are now a thing of the past. Ordering through the work order takes you less than two minutes.
Always the Right Part
Because you can search the system and compare all prices and stock, you never order the wrong part. You see exactly what you’re getting, including any alternatives if the specific part is out of stock.
Direct Delivery to Your Van or the Customer
You can choose where the part goes. That saves you a trip to the warehouse. And if you plan smart, you can have the part sent directly to the customer, so you can come back the next day for installation — with the right part in your van.
Overview of Your Expenses
All orders are automatically linked to the work order and the customer. That means you can always see what you’ve spent on materials for a project. No more loose receipts that you lose, no more digging through your administration later.
Less Administration
Since everything is recorded digitally, you don’t have to update manual records afterward. The invoice automatically enters your system, linked to the correct work order.
Who Is This Interesting For?
Purchasing from the work order is interesting for any installer who:
- Has multiple service visits per day requiring materials
- Works independently or has a small team
- Prefers to spend their time on work rather than on calls
- Wants to keep their administration simple and clear
Whether you work solo and every euro counts, or run a small business with a few people — time is time. And you can reclaim that time with an efficient purchasing process.
What About the Costs?
The purchasing feature is part of Sederor. You don’t pay extra per order or anything like that. Just a fixed monthly or yearly fee, whatever suits you best.
Sederor offers different subscription options. There’s a free plan to get started, so you can try it out and see if it fits your work. Additionally, there are paid plans starting at around seven euros per month, or a cost-effective annual plan. There’s even a lifetime option, so you pay once and never have to think about it again.
Frequently Asked Questions
Can I Order from Any Supplier?
Sederor partners with over ten suppliers in the Netherlands and Belgium. These are wholesalers and specialists who have linked their systems to Sederor. This way, you always see their current prices and stock. Not every supplier in the Netherlands is connected, but the main and most used wholesalers are.
What If the Part Is Not in Stock?
If a part is not in stock with a supplier, you’ll see that immediately in the system. You can then check with another supplier who does have it in stock. Sometimes there are also alternatives — parts from another brand that do the same job. The system shows you all your options, so you can choose for yourself.
Can I Also Order for Later, for Example for a Large Project?
Yes, you can place orders for any work order, even for future projects. Some installers plan a large project and want to order materials in advance before they start. That’s perfectly fine. You simply choose the work order for which you want to order, and the part will be delivered at the time you specify.
How About Invoicing?
All invoices for your orders are digitally stored in Sederor and automatically linked to the correct work order. This means you can always see which part was used for which customer. The invoice itself is emailed to you or goes directly into your administration system, depending on your preference.
Can I Use This If I Work with Multiple Technicians?
Absolutely. All technicians on your team can order from their own accounts. The owner or planner sees all orders clearly, linked to the correct customer or project. This gives you, as the responsible party, perfect insight into what is being spent and where.
Try It Yourself
Purchasing from the work order is one of those features that makes you wonder how you ever managed without it. It’s not revolutionary or complicated — it’s just logical. Ordering parts where you need them, without extra actions, without waiting, without hassle.
Want to experience how this works for yourself? You can try Sederor for free, with no obligations. This way, you can see for yourself if it fits your way of working.
Signing up takes just a moment. And if it’s not for you, you’ve lost nothing.